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Open Records Policy

Open Requests Requests must be sent to the Custodian of the Records at and must include the following:

  • Subject matter to be searched, in as descriptive terms as possible
  • Dates of search
  • Types of documents to be searched 

In order to pay for the cost of professional time utilized for the search and retrieval of records, CRFPD charges a rate of $30/hour to respond to requests for records under the Colorado Open Records Act (“CORA”). Pursuant to C.R.S. §24-72-205(6), effective July 1, 2014, there is no charge for the first hour of time for research and retrieval of records.  

When CRFPD receives an open records request, the Custodian estimates the time it will take to compile the records and the associated fee.  The Custodian then provides that information to the requestor before work is performed to determine if the requestor wishes to move forward with the request understanding the associated cost. Upon confirmation from the requestor, the District has 72 hours to respond or to request more time if needed per C.R.S. statute.  

If authorized to move forward with the request, the Custodian will provide an invoice to the requestor once the search has been completed and the records prepared for delivery.  Payment is required before the records can be released to the requestor.

Carbondale & Rural Fire Protection District also charges for copies per CRS 24-72-205(3) at $0.25/page.  If the information requested is voluminous, information may be transferred to an electronic disk which will be available for $15.00, plus staff preparation time.  When already digitized, CRFPD will transmit documents via email at no cost, unless the District determines that the information is too large to transmit via email.